Vetting and Safeguarding
Vetting and safeguarding help us to keep our sport safe for all of our members. We have a range of documents and resources to help our Clubs make sure that they are up to date and compliant with the relevant regulations and legislation.
We aim to provide a safe, structured, inclusive, friendly environment for all members through our clubs and providers. We are committed to good practice which protects children and vulnerable adults from harm. Staff and volunteers accept and recognise their responsibility to provide an environment which promotes safety at all times.
The legislation in both Northern Ireland and the Republic of Ireland is based on a clear and consistent set of principles, designed with the common aim of promoting the welfare of children and vulnerable adults. Children and vulnerable adults have the right to be safe; all coaches should ensure that this fundamental principle takes precedence over all other considerations. Our vetting and safeguarding policies are free and apply to all those involved in Rowing Ireland, including coaches, administrators, officials, volunteer drivers, parents and participants
Therefore, any Rowing Ireland member that interacts with any participant under the age of 18, must complete a Child Safeguarding Course. Vetting is also mandatory for all members of Rowing Ireland, the regions, clubs and any person seeking to engage with junior members and vulnerable adults.
Rowing Ireland believe that we, and our clubs, have a duty to promote a positive experience and safeguard children and vulnerable persons from abuse or poor practice. By encouraging all clubs to implement the following guidance, we believe that everyone in rowing will benefit – participants, carers and coaches.
We have produced a free safeguarding guidance document for clubs, to compliment our Safeguarding Policy. This can be downloaded below.
Club Self-Assessment Child Safeguarding Audit – templates of the documents required as part of the audit can be downloaded by clicking here.
What clubs should do?
In Northern Ireland the Club framework for safeguarding standards in sport clubs is applicable, with a self-assessment checklist document for sport. This is based on the Department of Health, Social Services and Public Safety (DHSSPS) sponsored document for the voluntary sector, called Getting It Right. Clubs in the Republic of Ireland can still use the framework as a guide.
- Designated Officer RoI: Tom Fennessey – 086 830 8610
- Designated Officer NI: Brenda Ewing – 07979 253 900
To support clubs in implementing best practice we have produced a range of documents which are available below.
For further information, please contact the Child Protection in Sport Unit www.thecpsu.org.uk or firstname.lastname@example.org
There are two types of vetting checks available to Rowing Ireland – through the National Vetting Bureau and Access NI; They are both applicable to members of Rowing Ireland and must be complete every three years.
Rowing Ireland is a Registered Organisation with the National Vetting Bureau (NVB) with three appointed Liaison Persons; Ceara O Connor (email@example.com) and Pat Kiely (firstname.lastname@example.org) and Lucy Hanrahan (email@example.com).
For more information on Access NI please contact – firstname.lastname@example.org
1) Rowing eVetting steps (ROI)
The vetting subject completes a Rowing Ireland (RI) eVetting Invitation & ID Validation form (HERE)
They then present their original IDs with photocopies that meet the 100 point check, including date of birth and proof of address within the last 6 months to their Club Children’s Officer for validation.
The individual looking to be vetted must have their Rowing Ireland registration number on the application form.
The vetting subject then mail their eVetting Invitation form (hardcopy) along with photocopies of the ID used to the Liaison Person at Rowing Ireland, Irish Sport HQ, Sport Ireland Campus, Snugborough Road, Blanchardstown D15 DY62
RI staff will start the process and then the vetting subject will get an email from the Garda Vetting unit inviting him/her to complete the online eVetting Application Form.
The vetting subject completes an eVetting Application Form online and submits it.
The RI Liaison Person will be asked to review the Vetting Application Form by the NVB and submits it to the National Vetting Bureau for processing.
The National Vetting Bureau processes the application and forwards a vetting disclosure to the RI Liaison Person.
RI then reviews the vetting disclosure and as soon as is practicable and provides a response to the vetting subject.
Sports leaders under 18 may also be required to complete the vetting process. To apply for vetting there must be a completed parental consent. Vetting cannot be conducted for a person under the age of 16. Children under 18 may not have appropriate ID; therefore the 100 point rule is allocated differently. This can be seen in the download below. The Children’s Officer completes the ID validation form and signs it confirming that they have verified the identity of the applicant.
RI Ulster Branch, as a regional body of Rowing Ireland, is a Registered Body with Access NI (ANI), with one appointed Lead Signatory.
This video outlines the Garda Vetting Process for Clubs in the Republic of Ireland:
Garda Vetting U18 Form
ROI NVB-3 Garda Vetting Form
304.63 KBDownload 13th December, 2021
Garda Vetting Form
ROI Garda Vetting Form
84.80 KBDownload 10th June, 2022
Reasons for Vetting
133.51 KBDownload 27th September, 2022
100 Point Check
ROI Garda Vetting 100 Point Check
589.54 KBDownload 8th December, 2021
RI - SFGS1 - Safeguarding Statement
329.61 KBDownload 29th March, 2023
RI - SFGA3 - Safeguarding Plan
Vetting Policy - ROI and NI
RI - SFGV1 - Vetting Policy ROI and NI - January 2020
Vetting Policy NI - Ex-offenders
RI - SFGV4 - Vetting Policy NI - Ex Offenders - Jan 2020
Vetting Policy NI - Disclosure and Handling of Information
RI - SFGV5 - Vetting Policy NI - Disclosure Info handling
Vetting Procedures NI
RI - SFGV6 - Vetting Procedures NI
Anti-Bullying Policy and Guidance
RI - SFGP2 - Anti bullying Policy and guidance
Child Abuse - Recognising and Reporting
RI - SFGP1 - Child Abuse Recognising and Reporting
RI - SFGP7 - Volunteer Policy
Training for Safeguarding Policy
RI - SFGP11 - Training for Safeguarding Policy
Photographic and Filming Policy
RI - SFGP14 - Photographic and Filming Policy June 18
Social Media Policy
RI - SFGP13 - Social media policy - July 19
RI - SFGS3 - Confidentiality Statement
Equity and Equality Statement
RI - SFGS2 - Equity and Equality statement
Glossary of Terms - Factsheet
RI - SFGF10 - Glossary of Terms Factsheet
ADHD - Factsheet and Coaching
RI - SFGF1 - ADHD factsheet and coaching
Autism - Factsheet and Coaching
RI - SFGF2 - Autism factsheet and coaching
Deaf and Disabled children - Factsheet and Coaching
RI - SFGF3 - Deaf and Disabled children factsheet and coaching
Neglect and Abuse - Factsheet - Formal Definitions
RI - SFGF4 - Neglect and abuse factsheet - formal definitions
Indicators of Abuse - Factsheet
RI - SFGF5 - Indicators of Abuse factsheet
Self-Harm in Sport - Factsheet
RI - SFGF6 - Self harm in sport factsheet
RI - SFGF7 - Cyberbullying Factsheet
Away Trips Guidelines
RI - SFGF13 - Away Trips Guidelines
Preventing Abuse in Positions of Trust - Factsheet
RI - SFGF12 - Preventing Abuse in Positions of Trust - Factsheet
Changing Facilities - Guidlines
RI - SFGF15 - Changing Facilities - guidlines
Bullying - Transphobic and Homophobic
RI - SFGF16 - Bullying - transphobic and homophobic
Safe Recruitment - Selection Guidlines
RI - SFGF18 - Safe recruitment - Selection guidlines
Anti-Bullying Record Sheet
RI - SFGT3 - Anti Bullying record sheet
Club Child Safeguarding Statement
RI - SFGT2 - Club Child Safeguarding Statement Feb 2018
Club Risk Assessment
RI - SFGT1 - Club Risk Assessment Jan 2020
Incident Report Form Template
RI - SFGT5 - Incident Report Form template
Parent & Guardian Consent Form for Juniors
RI - SFGT10 - Parent - Guardian consent form for Juniors
Recruitment - Criminal Disclosures
RI - SFGT14 - Recruitment - Criminal Disclosures
Recruitment Reference Form
RI - SFGT15 - Recruitment Reference Form
Recruitment - Volunteer Application Form
RI - SFGT13 - Recruitment - Volunteer Application Form
Recruitment - Volunteer Induction Checklist
RI - SFGT16 - Recruitment - Volunteer Induction checklist
Code of Conduct for Children & Young People
RI - SFGC3 - Code of Conduct Children
Code of Conduct for Coaches & Officials
RI - SFGC1 - Code for Coaches - Officials
Code of Conduct Parents & Guardians
RI - SFGC2 - Code of Conduct Parents - Guardians
Safeguarding Guidance for Children and Young People in Sport
RI - SFGA6 - Safeguarding Guidance for Children and Young People in Sport
Club Framework for Safeguarding - SNI 2014
RI - SFGA7 - Club Framework for Safeguarding - SNI 2014
Children First - National Guidance
RI - SFGA8 - Children First - National Guidance 2017
Children First Act 2015
RI - SFGA9 - Children First Act 2015